Privacy Policy

Effective Date: September 1, 2025 | Last Updated: September 13, 2025

Contact Information

ArchData - Data Architecture Excellence Institute

1 Chome-4-1 Kasumigaseki, Chiyoda City, Tokyo 100-0013, Japan

Phone: +81 3-5405-4411

Data Protection Commitment

ArchData is committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy explains our data collection practices, how we use and protect your information, and your rights regarding the personal data we may collect through our website and educational services.

We comply with applicable privacy laws including Japan's Personal Information Protection Act (PIPA), the EU General Data Protection Regulation (GDPR) where applicable, and maintain rigorous data protection standards to ensure your information remains secure.

Information We Collect

Personal Data You Provide

We collect personal information that you voluntarily provide when:

  • • Submitting contact forms or course inquiry forms
  • • Registering for courses or educational programs
  • • Subscribing to our newsletter or educational updates
  • • Participating in surveys or feedback activities
  • • Communicating with our support team

Types of data: Name, email address, phone number, professional background, educational interests, company information, and communication preferences.

Automatically Collected Data

We automatically collect certain technical information when you visit our website:

  • • IP address and approximate location
  • • Browser type, version, and operating system
  • • Pages visited, time spent, and navigation patterns
  • • Referral sources and search terms used
  • • Device information and screen resolution

Cookies and Tracking Technologies

We use cookies and similar technologies for website functionality, analytics, and marketing purposes. For detailed information, please review our Cookie Policy.

How We Use Your Information

Educational Services

  • • Processing course registrations and enrollment
  • • Providing customer support and technical assistance
  • • Delivering course materials and educational content
  • • Issuing certificates and tracking progress
  • • Communicating important course-related updates

Communication and Marketing

  • • Responding to inquiries and contact form submissions
  • • Sending newsletters and educational updates (with consent)
  • • Providing information about relevant courses and services
  • • Conducting surveys and collecting feedback
  • • Personalizing content and recommendations

Website Improvement and Analytics

  • • Analyzing website usage patterns and performance
  • • Improving user experience and site functionality
  • • Conducting security monitoring and fraud prevention
  • • Optimizing content and course offerings
  • • Measuring marketing campaign effectiveness

Data Protection Measures

Security Infrastructure

  • • SSL/TLS encryption for all data transmission
  • • Secure data storage with access controls
  • • Regular security audits and vulnerability assessments
  • • Employee training on data protection protocols
  • • Incident response procedures for data breaches

Access Control

  • • Principle of least privilege for data access
  • • Multi-factor authentication for administrative accounts
  • • Regular review and update of access permissions
  • • Activity logging and monitoring systems

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve disputes. Course-related data is typically retained for seven years after completion, while marketing communications data is retained until consent is withdrawn.

Your Data Rights

Right to Access

You have the right to request information about the personal data we hold about you, including details about how it is processed and with whom it may be shared.

Right to Rectification

You may request correction of inaccurate or incomplete personal data. We will update your information promptly upon verification of the requested changes.

Right to Erasure

You may request deletion of your personal data under certain circumstances, including when the data is no longer necessary for the original purpose or when you withdraw consent.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used format and to transmit that data to another controller where technically feasible.

Right to Object

You may object to processing of your personal data for direct marketing purposes or other legitimate interests. We will cease processing unless we have compelling legitimate grounds.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

  • Avoid filling out contact forms, course registrations, or any data-submitting features
  • Disable cookies through your browser settings (see our Cookie Policy for more details)
  • Contact us directly to request removal of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided above. We will process your request promptly.

Important: To exercise your data rights or submit a data deletion request, please contact us using the information provided at the top of this page. We may need to verify your identity to process certain requests.

Third-Party Services

We may use third-party services to support our website functionality and educational services. These services may collect and process your data according to their own privacy policies:

  • • Google Analytics for website usage analysis
  • • Email service providers for communication
  • • Payment processors for course transactions
  • • Educational platform partners for course delivery

We carefully select third-party services that maintain appropriate data protection standards and enter into data processing agreements where required by law.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last Updated" date.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Continued use of our website after any changes constitutes acceptance of the updated policy.